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An ICW meeting is any event for attendees outside the official Â鶹´«Ã½Ó³»­ Annual Meeting program. All meetings offered during the Annual Meeting, whether held at Â鶹´«Ã½Ó³»­-contracted facilities or in the same metropolitan area as the Annual Meeting, are considered ICWs and must be submitted for Â鶹´«Ã½Ó³»­ approval. The ICW submission form will open in mid-November

ICW meetings include, but are not limited to: 

• Alumni reunions
• Committee and board meetings
• Disclosure meetings as required by the US Securities and Exchange Commission
• Industry/exhibitor pre-conference and post-conference meetings
• Scientific advisory board meetings
• Scientific investigator meetings
• Social events
• Staff meetings
• Office space used to conduct business during the Annual Meeting

In general, the following activities are not permitted:

• External education/scientific programs
• Content resembling existing Â鶹´«Ã½Ó³»­ programs (e.g., Annual Meeting programs, Â鶹´«Ã½Ó³»­ leadership programs)
• Satellite symposia
• CME programs
• Distribution of promotional material (e.g., fliers, room drops)
• Sales presentations and equipment demonstrations
• Filming of an ICW event outside of the confines of the Â鶹´«Ã½Ó³»­-assigned meeting space
• Events exceeding 50 attendees (see the 2026 Annual Meeting guidelines for dates and times allowed for exceptions)

Â鶹´«Ã½Ó³»­-contracted hotels

Administrative fees are required for ICWs hosted in the Â鶹´«Ã½Ó³»­’s contracted hotels. Due to space limitations, ICWs will not be held at McCormick Place West Building. For a full list of Â鶹´«Ã½Ó³»­-contracted ICW hotels for 2026, please visit the